OFFICE BEARERS OF THE ASSOCIATION  – 2016-17

The Association consists of following office bearers

  1. President: Prof. M. Raveesh Kumar
  2. Secretary: Prof. Padmaja Shetty
  3. Join Secretary: Assistant Prof. Roshan D’Souza
MEETINGS HELD
Date & Time of Meeting Agenda Resolutions passed/decisions taken
30-04-2016

11.00 A.M.

1. Directions of the management The following directions of the management were communicated by the Principal to the staff members.
a)        That all the members of the staff shall help in the admission process of 2016-17.
b)       Shall give special attention for the admission of BBA.
c)        That for the purpose of salary calculation biometric attendance shall be considered.
d)       That principal will take the confidential reports of all the staff members and consider the same for increment/promotion.
2.Preparations for NAAC Peer Team visit a)        It was decided to arrange for the visit in the academic year 2016-17.
b)       The departmental heads who have not submitted their reports were requested to submit the same before 15-05-2016.
c)        The faculty members in charge of each criterion were informed to list out the documents/files to be prepared under each criterion.
d)       IQAC members who visited St. Mary’s College, Shirva to collect information and experiences with the NAAC team, shared the collected information on various areas like preparation and presentation of departmental profile, preparation of various documents, individual profile of teachers, hospitality to the peer team, cultural programme, preparation for alumni and parents meet, student assembly, presentation by the principal etc.
3. Evaluation of College activities of the academic year 2015-16 and plan for the year  2016-17 a)        It was decided to enlighten the students on various issues pertaining to University examinations.
b)       It was decided to discontinue the HRM options to BCOM students in second and third year from the academic year 2016-17.
c)        It was decided that Commerce faculty shall engage 5 hours of Co-operative Accounts for final year BA.
d)       The departments were asked to prepare the proposals relating to the organisation of seminar/conference/workshop to be sent to UGC or other funding agency.
e)        It was decided that activities of the department shall be executed as per the plan submitted to the principal at the beginning of the year.
f)        It was decided the annual report of the entire department/individual faculty shall be submitted at the earliest.
g)        All the departments were advised to organise at least one certificate course in a year.
4.Non-academic activities

 

a)        It was decided to give a name to the annual magazine of the college. It was also decided to nominate two student representatives to the magazine committee. ( one from boys and one from girls) Further it was decided to print coloured photos in the magazine from this year onwards.
b)       It was decided to continue with the existing system of election to the student council by making the necessary amendments to the rules and regulations to plug the loopholes in the present system
5.Student discipline a)        It was decided to implement the college rules strictly with regard to ID card, uniform and study hours with the active participation of discipline committee members.
b)       It was decided to define the duties and responsibilities of the academic advisers precisely and a committee consisting of Sri Sudarshan Kumar, Sri Mahaveera Ajri and Parshwanatha Ajiri was formed to frame the guidelines.
Number of Staff Members Present: 27
Sd/-                                                                                                                                                                                       Sd/-
Staff Secretary                                                                                                                                                                Principal

 

Date& Time of Meeting Agenda Resolutions passed/decisions taken
30.06.2016

10.00AM

1. Welcome and Introduction of new faculty members The Principal of the college welcomed the following newly appointed members and briefed about their responsibilities. The new faculty members are

·          Ms. Yashoda, Department of commerce & Management

·          Ms. Keerthana Rao, Department of commerce & Management

·          Mr. Roshan D’Souza, Department of English

·          Mr. Sudheesh, Department of Kannada

·          Mr. Guruprasad, Department of commerce & Management

2. Orientation to I year Students It was decided to organize an orientation programme to all I year students on 01.07.2016. The meeting decided that the orientation programme will start by the address of the Principal followed by the co-ordinators of NSS, NCC, Rovers & Rangers, Youth Red Cross, ECA etc.
3. Formation of Various Committees – Curricular and Co-curricular Various curricular and co-curricular committees are formed for the academic year 2016-17and decided to publish the details in the college calendar.
4. Duties and Responsibilities of Academic Advisors The committee formed to frame the responsibilities of Academic Advisors made the following recommendations for implementation.

1.        Maintaining Leave records and cumulative records of the students.

2.        Reporting on long absence of students to the Principal/ discipline committee of their class.

3.        Monitoring student’s uniform, identity card and mobile search.

4.        Taking initiative about study tour, industrial visit and extension activities of class.

5.        Arranging parent-teacher meeting twice in a year.

6.        Ensuring the overall discipline of the class.

7.        Taking steps for tabulating the result of the students after each semester.

5. Plan of Action of each Department. It was resolved to submit the departmental plan of action by all departments for the year 2016-17 to IQAC on or before 15.07.2016
Number of Staff Members Present: 22
Sd/-                                                                                                                                                                                       Sd/-
Staff Secretary                                                                                                                                                                Principal

 

Date&Time of Meeting Agenda Resolutions passed/decisions taken
09.09.2016

03.00 PM

1. Presentation of AQAR The AQAR for the year 2015-16 was presented and discussed.  It was decided to send the final report to NAAC.
  2. NAAC Peer Team Visit: Review of work progress and work distribution The meeting reviewed the criteria wise preparations on III Cycle of NAAC re-accreditation. It is decided to serve a notice on the responsibilities assigned to the staff members.
  Agenda 3: Any other matter Nil
Number of Staff Members Present: 25
Sd/-                                                                                                                                                                                       Sd/-
Staff Secretary                                                                                                                                                                Principal

 

Date&Time of Meeting Agenda Resolutions passed/decisions taken
21.10.2016

10.30. AM

1.Review of activities of the I term The various curricular and co-curricular activities held during the I term of the academic year was reviewed. It was decided to submit the reports along with photos by the co-ordinators of the various activities to the IQAC co-ordinator on or before 15.11.2016. It was also decided that from here onwards the co-ordinators are required to submit the reports immediately after the programme.
2. NSS Camp The Principal requested all the Staff members to co-operate and participate in the Annual NSS Special Camp to be held in the month of November 2016
Number of Staff Members Present: 25
Sd/-                                                                                                                                                                                       Sd/-
Staff Secretary                                                                                                                                                                Principal

 

Date&Time Meeting Agenda Resolutions passed/decisions taken
07.01.2017

2.00 PM

1.Dept. activities

 

·          HOD of the respective department will decide about the activities of their depts. for this semester.

·          It has been decided to maintain a register of programmes held in the college.

·          It has been decided that Sri Sudeep and Sri Rahul will be in-charge of the college camera.

2.Presentation of NAAC peer team report ·          Prof Sudarshan kumar, IQAC co-ordinator, presented the NAAC peer team exit report of the third cycle of Re-accreditation. A copy of the report was provided to all IQAC members.

·          It has been decided that concrete steps would be taken to implement the suggestions provided by the NAAC team

3.Remedial classes and Mentoring ·          It has been decided to maintain a record of Remedial classes.

·          It has been decided to change the existing system of one Academic Adviser to each class. Mentoring system would be introduced for effective monitoring of each student. In the new system of mentoring, each faculty member has to monitor only 28 students.

·          Sri Parshwanath Ajri was given the responsibility of taking steps to introduce the system of mentoring in the college

4.Distribution of work related to quality enhancement ·          With a view to make IQAC functional it has been decided to distribute the work related to quality enhancement in the following manner:

·          IQAC co-ordinator- Sri Sudarshan Kumar.

·          Documentation co-ordinator-Sri Mahaveera  Ajri.

·          Staff Council Secretary-Smt Padmaja Shetty.

·          Committees were formed for criteria one to seven. (Details are provided in IQAC file)

5.Fixing the dates of exams and extra-curricular activities ·          Decided to hold the first internal assessment exam from 30-01-2017 to 01-02-2017.

·          Decided to hold the Annual Sports Meet on 18-01-2017.

·          Decided to hold Talents day on 08-02-2017.

·          Decided to hold Old Students’ sports meet on 12-02-2017.

·          Decided to hold Annual Day on 18-02-2017 and Old Students’ Day on 19-02-2017.

6.Any other matter ·          Decided to conduct a programme for students and faculty on Digital Banking (As per the circular received from MHRD)

·          Decided to host intercollegiate students’ workshop by Anti-Women Harassment Cell on 22-01-2017.

·          Decided to organize a programme on E-Journals for the faculty members on 28-01-2017.

·          Decided to hold the next Staff meeting on 07-02-2017.

Number of Staff Members Present: 29
Sd/-                                                                                                                                                                                       Sd/-
Staff Secretary                                                                                                                                                                Principal

 

Date&Time of Meeting Agenda Resolutions passed/decisions taken
07.02.2017

03.30 PM

1. Review of decisions taken in the last meeting ·          The process of implementing the decisions taken in the last meeting is in progress.

·          Remedial classes and mentoring system have been introduced.

2. Parent- teacher meeting.

 

·          It has been decided to hold the Parent- teacher meeting from the 21st of February 2017. A day would be allotted to each class. The Academic Adviser and Mentor of the respective class would be present in the meeting. All the subject teachers would also attend the meeting.

·          It has been decided to design a format to obtain parents’ feedback on the institution. The feedback would be collected from parents of final year students.

·           It has been decided to form a Parent-Teacher Association in the next academic year

3. Submission of reports of faculty members, departments and associations ·          The Principal instructed all the faculty members to submit soft copies of reports of their respective departments and associations. All these reports would be stored in the NAAC room of the college for future use.

·          Mr. Roshan D’Souza, Dept. of English, was given the responsibility of compiling the reports.

4. Traditional Day, Annual Day and Old Students’ Day.

 

·          It has been decided to celebrate Traditional Day on 17.2.2017. The programme would be organized by the Students’ Union of the college. Prof. Venugopal Shetty, HOD of Kannada, Alva’s PU College, Moodbidri will be the Chief Guest. A few prizes of cultural competitions and sports would be distributed on the Traditional Day.

·          Mr. Kumar, Additional Deputy Commissioner, D.K.District, Mangalore will be the Chief Guest at the Annual Day function of the college on 18.2.2017.  Mr. C.H.Abdul Gafoor, Proprietor, C.H.Medicals, Moodbidri will host the flag. Mr.Abhijeeth M., Secretary, Shree D.J.V.Sangha(R), Moodbidri, will preside over the function. Cultural programmes will be held after the formal function.

·          Old Students Sports Meet will be held on 12.2.2017. Sri Naveen R.Puthran, Physical Education Teacher,Govt.High School, Padukonaje and alumni of Sri Dhavala College will inaugurate the Sports Meet at 9.30 a.m. Old Students’ Day would be celebrated on Sunday, 19th February 2017. Sri Jagannath Shetty, Founder and C.E.O., Avenue Venture Partners, Mumbai and Smt. A.Vandana Kini, Chartered Accountant, Moodbidri, will be the Chief Guests on the occasion. Both the Chief Guests are the alumni of Sri Dhavala College. The Principal, Prof.M. Raveesh Kumar will preside over the function to be held in the College Auditorium at 2.30 p.m. on 19.2.2017. Cultural programmes will be held after the formal function.

·          The Principal requested all the faculty members to co-operate in conducting all the programmes successfully.

·          It has been decided to introduce new competitions in connection with the Annual Day celebration of the college, from the next academic year, with a view to prepare students for inter-collegiate competitions.

·          The members also arrived at a consensus on the students who have fulfilled the criteria and are eligible to receive “The Best Outgoing Student” award in B.A, B.Com., B.B.M. and B.Com(Voc) streams.

5. II Internal Assessment exam ·          It has been decided to hold the II Internal Assessment Exam from 13.3.2017 so that the internal marks may be sent to the University at the earliest
6. Discipline and Attendance shortage. ·          The Principal instructed all the faculty members to draw the attention of students to the problems of Attendance Shortage. Students should be instructed not to miss classes for trivial reasons.

·          It was also resolved to have short hours, starting from the 1st hour in the morning, in order to provide adequate time to students to prepare for inter-class or inter-collegiate competitions. This would be implemented in the next academic year.

·          It has been decided to conduct frequent mobile raids on the campus after the Annual Day.

·          It has been decided to form a Discipline Committee in order to maintain discipline during important programmes held in the college, like Talents Day, Annual Day etc.

7. Student feedback of the teacher. ·          It has been decided to revise the format to obtain student feedback on the teacher and the institution. This would be done in accordance with the guidelines provided by the NAAC team.
8. Fixing the date of the next Staff Council meeting. ·          It has been decided to hold the next meeting on 11.3.2017 at 11.00 a,m.
9. Any other matter.

 

·          In order to set right the imbalance between the first hour and the subsequent hours, it has been decided to end the first hour at 10.25 a.m. The Principal insisted on the faculty members conducting value education classes, particularly for 10 mins. during the first hour every day.

·          It has been decided to frame a module for obtaining alumni feedback in a systematic manner.  Efforts would be made to collect the feedback whenever the students come to college for their T.C.

·          It has been decided to provide hard copies of photos of programmes held in the college to the respective faculty members.

·          The intercom facility will be put in order and a new bell will be installed in the college.

Number of Staff Members Present: 31
Sd/-                                                                                                                                                                                       Sd/-
Staff Secretary                                                                                                                                                                Principal

 

Date&Time of Meeting Agenda Resolutions passed/decisions taken
13.03.2017

10.00AM

1.Minutes of the last meeting ·          The Secretary read out the minutes of the last meeting (dated 7th February 2017).
2. Matters arising from the minutes.

 

·          The members suggested that mobile raids must be conducted. The Principal said that steps would be taken to conduct mobile raids after the internal exams. If students are found to have mobiles in the classroom, action would be taken against them in accordance with the rules defined in the college calendar.
3. Field/Industrial visits to students. ·          Industrial visits were conducted for Commerce and Management students in Feb.-March.
4.End of classes for the semester ·          It was decided to end the regular classes on April 1(Saturday). Special classes and extra classes (for students having attendance shortage) would be conducted from April 3 to April 8.
5. Students’ Union Valedictory function. ·          It was decided to hold the Students’ Union valedictory function on 30.3.2017. The faculty in-charge would decide on the Chief Guest, in consultation with the Principal.
6. Photo function, farewell function.

 

·          The faculty in-charge of Sports, NSS, NCC, Rovers and Rangers, ECA, Students’ Council and Red Cross were instructed to fix the date and make appropriate arrangements for the photo function.

·          It was decided to arrange farewell functions class-wise, if suggested by the students.

7. Collection of student feedback of the teacher. ·          Sri Praveen Kulkarni and Smt. Akshatha Marate were given the responsibility of collecting the student feedback of the teachers in the revised format which must also be consolidated and provided to the respective faculty members through the Principal
8. Re-exam and submission of internal assessment marks. ·          Re-exams will be held from 21st or 22nd March and internal marks must be submitted to the office by the end of March.
9. Staff development programme on Research Methodology. ·          It was decided to hold a Staff Development programme on Research Methodology on the 11th or 12th of April.
10.Progress in updating the college website ·          The faculty members were instructed to submit the reports immediately for updating the college website.
11. Maintenance of student data-base of outgoing students. ·          Sri Santosh, Sri Sachin, Sri Sudhish and Smt.Ankitha were given the responsibility of maintaining the student data-base of the alumni of the college.
12. Formation of the Parent-teacher Association, nomination of office-bearers. ·          Sri Parshwanatha Ajri will take steps to form the Parent-teacher Association and nominate the office-bearers by the end of this academic year.
13. Preparation of budget for 2017-18. ·          As the budget is yet to be prepared, it would be discussed in the next meeting.
14. Any other matter.

 

·          It was decided to hold re-exams for students who could not attend both the internal exams due to genuine reasons, including participation in sports events.

·          It was decided to conduct Certificate Courses in the college from the next academic year. Steps would be taken to allocate funds for the courses and to include them in the regular time-table.

·          In response to the suggestion from students, it was decided to award the 3rd prize for Proficiency from the next academic year.

·          Parents’ meeting has been held for most of the classes. For the remaining classes, parents’ meeting will be held as follows:

Class Date Time Venue
I B.A. 21.03.2017 2.30 p.m. Audio Visual Room
II B.A. 23.03.2017 2.30 p.m. Audio Visual Room
III B.A. 24.03.2017 2.30 p.m. Audio Visual Room
I B.B.A 22.03.2017 2.30 p.m. Audio Visual Room
II B.B.M. 22.03.2017 2.30 p.m. Audio Visual Room
III B.B.M. 22.03.2017 2.30 p.m. Audio Visual Room

 

15. Date of the next meeting ·          The next meeting will be held on 10.4.2017 at 10.30 a.m.
Number of Staff Members Present: 28
Sd/-                                                                                                                                                                                       Sd/-
Staff Secretary                                                                                                                                                                Principal

 

Date&Time of Meeting Agenda Resolutions passed/decisions taken
11.04.2017

10.30AM

1. Minutes of the last meeting. ·          The Secretary read out the minutes of the last meeting
2.Review of Mentoring system ·          It was decided to change the Cumulative Record Book to Mentoring Book. The existing system of one Academic Adviser to each class will be changed in the next academic year. There will be 2 Mentors to each class.
3. Conducting Bridge courses to I year students. ·          The HOD of each department will decide on the nature of the Bridge Course to be conducted in the next academic year. A test must be conducted in each subject at the beginning of the next academic year in order to identify Slow, Medium and Advanced learners
4.Preparing action plan of the various department ·          A new format for Action Plan was provided to the heads of all departments. It was decided to submit a copy of the action plan to the IQAC co-ordinator within a week.
5.Listing the requirements of the departments ·          In view of the requirement of internet facility, assurance was provided by the Management that internet access would be provided to all the 4 staff rooms. Efforts will also be made to install a printer in each staff room.
6.Review of criteria for internal assessment marks ·          It was decided to consider the possibility of awarding internal marks for assignments and seminars in the next academic year.
7. Distribution of responsibilities of co-curricular activities for the academic year 2017-18. ·          It was decided to form a committee to look into the matter of distribution of responsibilities of co-curricular activities for the next academic year, so that the responsibilities are distributed among all the faculty members in a fair manner. Smt. Padmaja  Shetty will be the Co-ordinator of the Committee. Sri Sudarshan Kumar, Sri Mahaveera Ajri and Sri Parshwanatha Ajri will be the members of the committee.
8.2016-17 Annual Magazine ‘Pratibimba’ ·          All the faculty members were instructed to provide information- reports of activities, articles, photos etc.- to be published in the annual magazine. Soft copies must be given to Ms.Rajeshwari (Office) and hard copies should be given to the Magazine Committee on or before 20.04.2017.
9. New uniform for the first year students. ·          It was decided to introduce new uniform to the first year students in 2017-18.
10. Organising State/National level seminars in 2017-18. ·          National\State level Seminars may be held in the college in 2016-17 depending on the proposals received by the departments
11. Introduction of Certificate Courses in 2017-18. ·          Mr. Rahul, Co-ordinator of Certificate Courses, will decide on the mode of introduction of certificate courses in the college in 2017-18.
 12. Any other matter.

 

·          The reports of all the departments must be given to the IQAC within a week. The Criterion-wise reports for AQAR are to be submitted by the respective co-ordinators within May 15.

·          The faculty members should inform the Principal atleast a month in advance if they want leave for a long period (like Maternity Leave etc.) or if they intend to quit the institution in the next academic year.

·          Sri Parshwanatha Ajri has taken steps for the formation of PTA. Feedback has been collected from the parents of final year students. A meeting of the members will be held during the holidays and office-bearers of the association will be elected.

·          Efforts will be made by the faculty to increase admissions to all the courses offered in the college, especially BBA.

·          The date of the next Staff Council meeting will be finalised and intimated to all the members at the beginning of the next academic year.

Number of Staff Members Present: 23
Sd/-                                                                                                                                                                                       Sd/-
Staff Secretary                                                                                                                                                                Principal